Thank you for your interest in applying to KCLSU!

KCLSU has a new exciting opportunity to join the Activities Team! As part of the Activities Team you will play a key role supporting students who wish to engage in Volunteering Activity helping to ensure student leaders enjoy the best possible university experience by coordinating the development of Volunteering and/or Fundraising, providing support to involved students, staff and elected officers in the delivery of this key area of student life across the vibrant KCLSU community.

Please see the detailed job description below:

• Monitor the department inbox and respond to enquiries in a polite, timely and professional manner or forwarding to relevant staff member. 
• Assist with general administrative tasks to support KCLSU community leads and staff. 
• Provide support for projects running across the community engagement department as needed. 
• Assist on project delivery within Student Volunteering Week, such as liaising between key project staff.  
• Assist on project delivery, such as liaising between key project staff or mentors & mentees.  
• Deliver DBS checks for students.  
• Assist on administrative tasks for the Volunteer Project funds. 
• Assist on administrative tasks for Fundraising Applications & Activity.  
• Assist on administrative tasks for WP Project Applications & Activity.  
• Assist on the administrative tasks for training sessions such as scheduling meetings, updating webpage. 
• Assist on building surveys & reports from Volunteering & WP Projects. 
• Assist on administrative tasks for Fundraising Projects, including liaising with the Finance Department as required. 
• Complete student feedback collation and support with analysis. 
• Compiling and creating written content for monthly newsletter and sending out to our mailing list. 

Person Specification 

Knowledge 

• Ability to use the internet and Microsoft Office; particularly Excel, Word and Outlook. 
• Good standard of English (both written and verbal). 
• Basic understanding of KCLSU & the higher education sector (desirable). 
• Knowledge widening participation (desirable). 

Experience 

• Experience of working with people via email, telephone and face to face. 
• Experience working as part of a busy team. 
• Volunteering experience. 
• Experience of administrative work (desirable). 

Skills 

• Organised and methodical with good administration skills. 
• Ability to manage working time effectively and prioritise appropriately. 
• Good verbal and written communication skills, with an understanding of customer service. 
• Independent and self-reliant, with the ability to take initiative and work independently.  
• Ability to adapt to changing priorities and workload. 
• Contribute to and help promote positive communication to our members. 
• Confidence to ask for help when necessary. 

Aptitude 

• Polite, positive & friendly manner. 
• A “can-do” approach. 
• Willing to perform other task as part of the KCLSU team. 
• Reliable, punctual, flexible with a proactive working style. 
• A commitment to the principles and practices of equality and diversity 

Application Process 

If this is you, please download and complete an application form and an equal opportunities monitoring form from below and email directly to [email protected]

Download the application form here

Download the Job Pack here

Download the equal opportunities form here

KCLSU is an equal opportunities employer.

Please do not send CVs as these will not be considered

Please DO NOT submit your applications in PDF formats

At KCLSU Equality, Diversity and Inclusion are at the heart of everything we do and we endeavour to ensure equal treatment of all candidates. We welcome a diverse range of applicants and are open to discussing flexibility with the right candidate. Reasonable adjustments will be made for candidates with disabilities at all stages of the recruitment and selection process, and to ensure that a successful candidate with a disability can undertake the post.

Benefits for Student Staff

Student saff can take advantage of hybrid working, termly wellbeing allowance and many more. See below for what we offer in terms of allowances, various discounts, and personal development opportunities.

• Hybrid Working Policy (if applicable)
• Pension Contribution (if eligible)
• Discounts at KCLSU Venues
• Employee Assistance Programme
• Termly wellbeing allowance
• ‘No Meeting Friday’ ethos
• KEATS Learning Platform & LinkedIn Learning subscription
• Access to King’s College London Libraries

Eligibility

To be eligible to apply for this role you must:

• Be eligible to work in the UK, and provide proof of this (i.e. a passport/visa) when asked by KCLSU
• Have a National Insurance number, or be in the process of applying for one
• Not be a trustee of King’s College London Students’ UnionTrustees should not apply for a role whilst in their term of office, or should their application be accepted or progressed to the interview stage.
• Ex-Trustees can apply for student staff (non-administrative) roles, as soon as they finish their tenure.
• Ex-Trustees can apply for career staff / permanent staff roles, only after a year has passed of them being a trustee. Applications submitted within the year should not be accepted or progressed to the interview stage.

The post holder will be unable to stand in the KCLSU autumn elections.