Community Leaders Hub

If you're booking an event with an external speaker, you need to read KCLSU’s External Speaker Policy. When arranging an event on campus with an External Speaker you need to let us know by submitting this form 15 working days prior to the event, even if you don't need to book a room. All External Speakers are vetted by KCL and KCLSU.

If your event includes an external speaker, you need to read KCLSU’s External Speakers Policy - see above for the form to let us know about this. When booking a room with an External Speaker you must book the room no less than 15 working days prior to the event (working days do not include weekends, KCLSU closure days or national holidays). All External Speakers are vetted by KCL and KCLSU.

• Book a Room
• Greenwood Theatre
• King's Venues

• What do you want from your sponsorship deal? Sponsorship doesn't always have to be monetary, for example a food company may be able to provide refreshments for an event or an industry expert may be able to deliver skills workshops for your members.
• What can you offer you sponsor in return? Remember sponsorship is two-way relationship so you need to think about what you are going to offer your sponsor. Examples of this are displaying the sponsor's company logo on your group's banners, hoodies or social media pages. Alternatively, you may be able to promote their services via your society newsletter- make to never share your members' personal details with the sponsor (e.g. names, email address', phone numbers) and that any communication with your members is only via your own channels.
• Who is the right person to contact? Do your research! Don't just contact company employees on LinkedIn. Use the generic enquiry email address or phone number on the company's website and ask who the best person to talk to would be.
• Tailor your application to each company! Don't just copy and paste the exact same application, research each company and their strategy.
• Be honest about any other sponsorship deals your group currently has or have had in the past
• Include an overview of your group and make it personalised! This can include photographs from any successful events you've held, your society's social media engagement stats and member demographics.
• Follow up after a couple of weeks, if the answer is no, ask for some feedback on move onto another application

• Contract: Make sure you have a contract with your sponsor, detailing what you both agree to. Use the template below. Make sure to send you contract to [email protected] before signing for a member of the Activities team to check over. Once your contract has been checked over by the Activities team it will need to be signed by both a member of the committee and the sponsor. Make sure to keep a copy of your signed contract and send one to [email protected] also.
• Invoice: Once your contract is signed and sent to the Activities Team, you'll need to fill in the invoice request form below. Send the filled in invoice request form with the signed contract to [email protected].
• Maintain the relationship: It is mportant that you do your best to maintain your agreement with a sponsor. The more proactive you are in working with your sponsor, the more likely they are to sponsor your activity group in the future. Honouring your commitment is vital to maintaining a lasting, positive relationship between your group and sponsor. Also, breaking a legal agreement with a company could potentially have serious consequences. As well as honouring your contract with your sponsor, here some additional things you could do to help maintain the relationship with a sponsor:

  Send a thank you letter when the contract is signed, or when money or services are receive, send them pictures of events, ahare examples of their money, logos or donations in action and put together a report, including pictures and examples of how money was used, with a short description of why their sponsorship was so important to your group

We find that having your own custom email address can make your society appear more professional to potential sponsors, so we've put together a short guide to getting your own domain:

1. Purchase a Domain Name:

There are many domain name registrars to choose from, but the most popular ones are, Namecheap, Hover and iwantmyname. An example of what your custom email will look like: [email protected]. You can choose other top-level domains such as .org, .net etc. Domains can cost as little as £5 per year.

2. Choose an Email Hosting Provider:

The next step is choosing your Email Hosting Provider. This is the service that will host your domain and there are many to choose from such as Google, Office 365 Business Essentials, Zoho Mail, FastMail, ProtonMail, Pobox and Rackspace Email. When selecting an email hosting service, consider the best email management solutions, storage capacity, technical support and, of course, an affordable price. The process of creating a custom email address is more or less the same for all providers and you can find a step-to-step guide on how to do so with a few providers here.

You are now set up with your own custom email address!

Liberation History Months are run throughout the year to celebrate strides made in the struggle for liberation, to reflect on past and present day oppression and to challenge racism, misogyny, ableism, transphobia and homophobia, in all its forms; both locally and nationally. Liberation History Months are a time when people from all backgrounds can come together to explore liberation issues and discover what they can do as individuals to fight oppression.

To apply for funding to run a liberation history month event, please click the relevant link below:

One World (20th-31st Jan 2025)

https://kclsu.typeform.com/to/rs9YRVwe closes 23:59 on 15th December 2024

LGBTQ+ History month (Feb 2025)

https://kclsu.typeform.com/to/wusbkYAF closes 23:59 on 5th January 2025

Women's History month (March 2025)

https://kclsu.typeform.com/to/ra9rizC1 closes 23:59 on 26th January 2025

Summer Series (June-Aug 2024)

https://kclsu.typeform.com/to/rwQbwl4Y closes 23:59 on 1st June 2025

The Accessibility Fund is now closed

This fund is available to help student group events be more accessible and inclusive. The money can be used on items including but not limited to:

• Funding interpreters for events
• Booking accessible venues with gender neutral facilities 
• Additional materials in different formats

Please ensure that your application details the exact items you require and explains the impact that this funding will have on your event. 

KINGS COMMUNITY FUND OPEN! 

Do you have a big idea on how to improve the King’s community? Whether an individual, group or student representative you can apply for the King's Community Fund to make it happen. 

The fund is open between the 3rd of October till 31^st of November, and you can apply here. 

The fund is made possible through donations from King’s alumni and is there to support ideas and projects aimed at improving our King’s community or for being part of something with fellow students.

Applicants can bid for between £750 and £10,000 for each project. The fund can cover things like equipment, promotional materials, conference/event costs and training. It’s there to help make an idea happen. 

Shortlisting for this opportunity will conclude on Monday 22^nd November with successful applications presenting to the selection committee on Wednesday 24^th November. 

Check out the guidelines for more information, and contact [email protected] with any questions. 

Internationalisation Funding is available to all KCLSU Activity Groups and Societies to increase the multicultural dimensions of the student experience and open access to more diverse group of students. This fund can be specifically used for events where two or more societies collaborate for an event. These events can be planned already or be in the process of planning for the future.