New Group Applications 2025/26

KCLSU boasts a community of over 400 student groups, ranging from common interests, to sports clubs, creative arts, cultural groups and many others. Even so, there’s still always room for more! If you have an idea for an activity/interest that isn’t currently represented within KCLSU, then you can apply to start a new group! Please note, groups successfully applying through this process will only become active starting in the 2025/26 academic year.

This is the only process to become KCLSU-ratified, and any prospective groups that haven't submitted their application before this year's deadline (12pm on Monday 20th January 2025) will have to wait until the following year's application process, so don't miss out!

Application process to become a ratified KCLSU Student Group 

1. Filling in the application 

New Group Applications Open – Monday 9^th December 2024 (12pm) 
New Group Applications Close – Monday 20^th January 2025 (12pm) 

The first step in order to create your new group is to fill in your application form. To do this, you will first need the following details:  

• The details of your President (this will be the person who submits the application form, i.e. you!) - this person has the overall responsibility for a group. They are in charge of creating the vision for the group as well as delegating tasks to the rest of the committee to ensure the group runs smoothly. They are expected to lead any meetings and, alongside the treasurer, make financial decisions. 
• The details of your Treasurer-to-be - this person is in charge of the finances of the group. They maintain the group's economic state by ensuring there are sufficient income streams (such as memberships, event ticket sales, sponsorships, etc.) as well as making financial decisions for the group. 
• A name for your group as well as the main aim, goals, and activities you plan to run in the potential year 
• What your group’s needs will be, in terms of facilities, and how you plan to facilitate these needs 

Please note - In order for your application to be considered you must abide by the following criteria: 

1. Your group must fulfil the role and purpose of a KCLSU Student Group. This entails: building a community and sense of belonging, and delivering activities that enrich the community. 
2. The purpose of the group should be unique and not have significant overlap with any existing student groups or sports clubs. 
3. Meet a threshold of interest (minimum 50 upvotes, see section 2 – Community support) 
4. Be practical for KCLSU to support within existing KCLSU resources 
5. Demonstrate its potential to be sustainable and self-sufficient in the long-term 

If you need the application form in a different format, or require any support, please email us on [email protected] before January 16^th 2025 so we are able to provide you with this extra support in advance of the application window closing. 
 
If the link above for the application form does not work, please try copying and pasting this URL into your browser: https://forms.office.com/e/ZfANYdL1UH 

2. Community support 

Online Voting for New Student Groups Open – Friday 24^th January 2025 (12pm) 
Online Voting for New Student Group Closes - Friday 31^st January 2025 (12pm) 

In order for your group to be reach the next stage, you must demonstrate that the potential group will receive interest from the KCL community. 

Once the application period has finished, all applications will be compiled and the potential groups uploaded onto the KCLSU website. Here, current KCL students will be able to upvote your group idea. You'll need a minimum of 50 current KCL students to sign into the KCLSU website and vote for your new group idea in order to be successful at this stage! 

3. Funding and Ratification Committee Panel 

FAR committee panel - provisional dates: 11-12^th February 2025 

If your group is successful in the previous stage, your group's application will be presented to the Funding and Ratification Committee (FAR). In this panel meeting, the FAR committee members will take a decision on whether your group should be ratified or not. You can read more about the FAR committee at the bottom of this page. 

If your application is successful at this stage – congratulations, your group will be ratified for the 2025-26 academic year!  

If your group is unsuccessful at this stage, you may submit an appeal for the decision. 

4. Appeals 

Appeals Deadline – Thursday 20^th February 2025 (11:59pm) 

If your application was unsuccessful, and you choose to appeal the FAR committee's decision, you will need to submit an appeals form (details of which will be sent to you if applicable). Your appeal application will be reviewed in line with the criteria outlined in the application stage by the Vice President Activities & Development to make a final decision on the outcome of your group. 

If your appeal is approved, your group will be ratified for the 2025-26 academic year. If at this stage your appeal is rejected, your group will unfortunately not be successful in being ratified as a KCLSU group. 

Funding and Ratification Committee 

The FAR Committee is a group of elected community leaders who are the decision makers for how KCLSU funding streams allocation and decide on the ratification of new group applications. 

The panel is comprised of 9 members with reserved spaces for one student from each of the following: activity group, media group, KCL sports club, GKT sports club, postgraduate students, black students, LGBTQ+ student, women students and a disabled students. 

All members of the panel are current community leaders who were elected to the panel during summer 2024, by fellow community leaders, with a term of office spanning the current academic year (2024-25).